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Windows System Key Combinations

• F1: Help
• CTRL+ESC: Open Start menu
• ALT+TAB: Switch between open programs
• ALT+F4: Quit program
• SHIFT+DELETE: Delete item permanently

Windows Program Key Combinations

• CTRL+C: Copy
• CTRL+X: Cut
• CTRL+V: Paste
• CTRL+Z: Undo
• CTRL+B: Bold
• CTRL+U: Underline
• CTRL+I: Italic

Mouse Click/Keyboard Modifier Combinations for Shell Objects

• SHIFT+right click: Displays a shortcut menu containing alternative commands
• SHIFT+double click: Runs the alternate default command (the second item on the menu)
• ALT+double click: Displays properties
• SHIFT+DELETE: Deletes an item immediately without placing it in the Recycle Bin

General Keyboard-Only Commands

• F1: Starts Windows Help
• F10: Activates menu bar options
• SHIFT+F10 Opens a shortcut menu for the selected item (this is the same as right-clicking an object
• CTRL+ESC: Opens the Start menu (use the ARROW keys to select an item)
• CTRL+ESC or ESC: Selects the Start button (press TAB to select the taskbar, or press SHIFT+F10 for a context menu)
• ALT+DOWN ARROW: Opens a drop-down list box
   
• ALT+TAB: Switch to another running program (hold down the ALT key and then press the TAB key to view the task-switching window)
• SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to bypass the automatic-run feature
• ALT+SPACE: Displays the main window's System menu (from the System menu, you can restore, move, resize, minimize, maximize, or close the window)
• ALT+- (ALT+hyphen): Displays the Multiple Document Interface (MDI) child window's System menu (from the MDI child window's System menu, you can restore, move, resize, minimize, maximize, or close the child window)
   
• CTRL+TAB: Switch to the next child window of a Multiple Document Interface (MDI) program
• ALT+underlined letter in menu: Opens the menu
• ALT+F4: Closes the current window
• CTRL+F4: Closes the current Multiple Document Interface (MDI) window
• ALT+F6: Switch between multiple windows in the same program (for example, when the Notepad Find dialog box is displayed, ALT+F6 switches between the Find dialog box and the main Notepad window)

Shell Objects and General Folder/Windows Explorer Shortcuts

For a selected object:

• F2: Rename object
• F3: Find all files
• CTRL+X: Cut
• CTRL+C: Copy
• CTRL+V: Paste
• SHIFT+DELETE: Delete selection immediately, without moving the item to the Recycle Bin
• ALT+ENTER: Open the properties for the selected object

To Copy a File
Press and hold down the CTRL key while you drag the file to another folder.

To Create a Shortcut
Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General Folder/Shortcut Control

• F4: Selects the Go To A Different Folder box and moves down the entries in the box (if the toolbar is active in Windows Explorer)
• F5: Refreshes the current window.
• F6: Moves among panes in Windows Explorer
• CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)
• CTRL+Z: Undo the last command
• CTRL+A: Select all the items in the current window
• BACKSPACE: Switch to the parent folder
• SHIFT+click+Close button: For folders, close the current folder plus all parent folders

Windows Explorer Tree Control

• Numeric Keypad *: Expands everything under the current selection
• Numeric Keypad +: Expands the current selection
• Numeric Keypad -: Collapses the current selection.
• RIGHT ARROW: Expands the current selection if it is not expanded, otherwise goes to the first child
• LEFT ARROW: Collapses the current selection if it is expanded, otherwise goes to the parent

Properties Control

• CTRL+TAB/CTRL+SHIFT+TAB: Move through the property tabs

Accessibility Shortcuts

• Press SHIFT five times: Toggles StickyKeys on and off
• Press down and hold the right SHIFT key for eight seconds: Toggles FilterKeys on and off
• Press down and hold the NUM LOCK key for five seconds: Toggles ToggleKeys on and off
• Left ALT+left SHIFT+NUM LOCK: Toggles MouseKeys on and off
• Left ALT+left SHIFT+PRINT SCREEN: Toggles high contrast on and off

Microsoft Natural Keyboard Keys

• Windows Logo: Start menu
• Windows Logo+R: Run dialog box
• Windows Logo+M: Minimize all
• SHIFT+Windows Logo+M: Undo minimize all
• Windows Logo+F1: Help
• Windows Logo+E: Windows Explorer
• Windows Logo+F: Find files or folders
   
• Windows Logo+D: Minimizes all open windows and displays the desktop
• CTRL+Windows Logo+F: Find computer
• CTRL+Windows Logo+TAB: Moves focus from Start, to the Quick Launch toolbar, to the system tray (use RIGHT ARROW or LEFT ARROW to move focus to items on the Quick Launch toolbar and the system tray)
• Windows Logo+TAB: Cycle through taskbar buttons
• Windows Logo+Break: System Properties dialog box
• Application key: Displays a shortcut menu for the selected item

Microsoft Natural Keyboard with IntelliType Software Installed

• Windows Logo+L: Log off Windows
• Windows Logo+P: Starts Print Manager
• Windows Logo+C: Opens Control Panel
• Windows Logo+V: Starts Clipboard
• Windows Logo+K: Opens Keyboard Properties dialog box
• Windows Logo+I: Opens Mouse Properties dialog box
• Windows Logo+A: Starts Accessibility Options (if installed)
• Windows Logo+SPACEBAR: Displays the list of Microsoft IntelliType shortcut keys
• Windows Logo+S: Toggles CAPS LOCK on and off

Dialog Box Keyboard Commands

• TAB: Move to the next control in the dialog box
• SHIFT+TAB: Move to the previous control in the dialog box
• SPACEBAR: If the current control is a button, this clicks the button. If the current control is a check box, this toggles the check box. If the current control is an option, this selects the option.
• ENTER: Equivalent to clicking the selected button (the button with the outline)
• ESC: Equivalent to clicking the Cancel button
• ALT+underlined letter in dialog box item: Move to the corresponding item

How do I:

• Move between Applications? (e.g. toggle between using Word and Excel)
• Move between worksheets within Excel?
• Move around within a document?
• Mark sections within a document?
• Delete, Cut, Copy and Paste marked sections within a document?
• Undo something I just did?
• Navigate Pull Down Menus within an Application?
• Move Around a Little Faster in Windows?
• Use Shortcut Keys in Word?

Move BETWEEN Applications

Toggle between running applications (e.g. Word, Excel, Access)
Hold down the Alt Key and then press the Tab Key until you see the icon representing the application you want, then release both keys.

•  Move between worksheets within Excel
Hold down the Ctrl Key and then press the Tab Key until you see the window you want, then release both keys.

•  Move around within a document
Jump to BEGINNING OF CURRENT LINE
Press Home

•  Jump to END OF CURRENT LINE
Press End

•  Move UP a Screen
Press Page Up

Move DOWN a Screen
Press Page Down

•  Hold down the Ctrl Key and Press to:

Move LEFT ONE WORD at a time
(Press the arrow key multiple times to move from word to word)

Move RIGHT ONE WORD at a time
(Press the arrow key multiple times to move from word to word)

Jump to BOTTOM OF DOCUMENT
Press End

Tip! Hold down the key and press the key to get back to top of this page
Press CTRL Home

Mark Sections of Your Document
Hold down the shift key and then press any movement key combination:

Mark ONE WORD to the RIGHT of your curser
(Press the arrow key multiple times to mark multiple words)
Press Shift CTRL Arrow Right

Mark ONE WORD to the LEFT of your curser
(Press the arrow key multiple times to mark multiple words)
Press Shift CTRL Arrow Left

Mark all text between your curser and the BEGINNING OF THE CURRENT LINE
Press Shift Home

Mark all text between your curser and the END OF THE CURRENT LINE
Press Shift End

Mark one line of text UP from your curser
(Press the arrow key multiple times to mark multiple lines)
Press Shift Up Arrow

Mark one line of text DOWN from your curser
(Press the arrow key multiple times to mark multiple lines)
Press Shift Down Arrow

Mark all text between your curser and the PREVIOUS SCREEN of text
(Press the Page Up key multiple times to mark multiple screens)
Press Shift Page Up

Mark all text between your curser and the NEXT SCREEN of text
(Press the Page Down key multiple times to mark multiple screens)
Press Shift Page Down

Mark all text between your curser and the BEGINNING OF THE DOCUMENT
Press Shift CTRL Home

Mark all text between your curser and the END OF THE DOCUMENT
Press Shift CTRL End

Mark ENTIRE DOCUMENT
Press CTRL A

Delete, Cut, Copy and Paste

Cut marked text
Press CTRL X

Copy marked text
Press CTRL C

Paste marked text
Press CTRL V

Delete marked text (Undo will restore)
Delete

Undo within an Application
Press CTRL Z

Undo your previous action (don’t you wish life was always this easy!)

Navigate Pull Down Menus within an Application

Open Menus, Navigate, and Select Menu Options
1. Press the Alt Key and the Underlined letter on the Menu name, then
2. Use the arrow keys to navigate the menu options, then
3. Use the Enter Key to Select the Menu Option you want.

Pull down the File Menu
Press ALT F

Note that the Tab Key will often allow you to switch between options in a box. For example in Excel, to select Paste Special, Transpose use

Pull down the Edit Menu
Press ALT E

Will select the “Paste Special” option on the Edit Menu
Press S

Will select and then execute the “Transposed” option in the Paste Special Window
Press TAB TAB TAB Spacebar Enter

Moving Around in Windows
We all know that the key displays the taskbar and Start menu . To show that it is not singular in purpose, here’s what else this mysterious key can do :

KEY E Starts Windows Explorer
KEY F Finds files or folders
CTRL KEY F Finds a computer
KEY M Minimizes all windows
SHIFT KEY M Undoes Minimize All Windows
KEY R Displays the Run dialog box
KEY TAB Cycles through the taskbar buttons (Enter activates the selected window)
KEY BREAK Displays the System Properties sheet

Frequently Used Shortcuts in Word
You’re typing along and then you have to move your hand off your keyboard, grab your mouse, click drag to mark the text, then roll up to click on a formatting button, then click again to unmark the selection before being able to continue typing. Save time by using keystrokes to mark the text you want to format and then use the following keystrokes to format your text:

Bold marked text
Press CTRL B

Italicize marked text
Press CTRL I

Underline marked text
Press CTRL U
 

Tip! Hold down the CTRL key and press the Up Arrow key to get back to top of this page